MSi Workforce Solutions, LLC

  • Executive Administrative Assistant

    Job Locations US-TN-Chattanooga
    Posted Date 3 weeks ago(11/2/2018 6:36 PM)
    Job ID
    # of Openings
    Business and Professional
  • Overview

    MSI Logo

    Submitting Applications:

    Please submit applications and resumes directly to MSi Workforce Solutions, LLC in consideration for this opportunity. MSi Workforce Solutions, LLC is An Equal Opportunity Employer


    Are you a high performing Executive Administrative Assistant seeking a new opportunity? Join a winning team today!


    Our client is seeking a highly motivated and experienced  individual to fulfill the role of Executive Administrative Assistant to provide high-level support. This individual will work directly with C-level executives and will be responsible for performing several administrative tasks.

    Our client is a fast-growing, full service construction company offering project-management, large scale projects nationwide in diverse sectors positioning companies for long-term growth who is seeking to fill the role of Executive Administrative Assistant. Do you thrive in the type of environment where every day brings a new challenge? If so, our client may be just what you are looking for!


    About MSi Workforce Solutions, LLC

    MSi Workforce Solutions, LLC is a growing full-service Human Resources & Workforce Solutions firm based in Chattanooga TN. We partner with for-profit, non-profit, startups and government agencies to provide a full suite of solutions that provide our innovative "Workforce in Action" customized talent management strategy that generates highly motivated employees, an inclusive company culture, innovative ideas and exceptional outcomes for your customers!


    MSi - Maximums

    Discipline, Integrity, Teamwork, Continuous Improvement, Value Creation Blueprint


    Our Core Values

    A commitment to Honesty & Integrity, Mutual Respect, Diversity & Inclusion, Innovation & Excellence, Diverse & Inclusive Idea


    The Executive Administrative Assistant position would be responsible for the following but not limited to:


    Main Job Tasks & Responsibilities:

    • Proficiency in collaboration and delegation of duties.
    • Proficiency in Quick books, Excel, Word and Microsoft Outlook a MUST.
    • Common Sense and Logical Thinking to dealing with problems and resolving.
    • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
    • Very Organized and regimented
    • Exceptional interpersonal skills
    • Friendly and professional demeanor,
    • Manage and maintain executives' schedules, appointments and travel arrangements
    • Prepare and edit correspondence, communications, presentations and other documents
    • File and retrieve documents and reference materials
    • Monitor, screen, respond to and distribute incoming and outgoing communications.
    • Ordering and setting up daily lunch for executives and in house and external event coordinating.
    • Provides complete executive level assistance and administrative support: including calendar management, correspondence, phone calls, filing, travel planning and itineraries, research, preparing reports and presentations.

    Other Duties and Responsibilities:

    • Ability to maintain privacy and confidentiality. Requires good oral and written communication skills. Will work collaboratively with other administrative staff within the company to foster consistency in message and team work;
    • Great communicator with whom a variety of people feel comfortable and relate;
    • Excellent verbal and written communications skills;
    • Excellent organizational and administrative skills;
    • Excellent calendar management skills;
    • Great personality who is always positive even under extreme pressure;
    • Ability to integrate with a team on complex problems;
    • Ability to manage and execute numerous projects simultaneously and the ability to follow through independently on tasks and assignments;
    • Excellent computer skills including strong Advanced Microsoft Office skills Microsoft Office products (Outlook, Word, PowerPoint and Excel) with an ability to become familiar with firm-specific programs and software.


    Education & Experience:

    • REQUIRED Minimum 2 years of experience providing administrative support to senior executives
    • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
    • Proficient in business management software (e.g., Quick Books)
    • Knowledge of standard office administrative practices and procedures
    • Associate's or Bachelor's degree preferred but High School Graduate is a must
    • Bilingual (English is a must)

    Key Competencies:

    • Organizational and planning skills
    • Communication skills
    • Problem solving skills
    • Attention to detail and accuracy
    • Adaptability
    • Ability to work under pressure
    • Information gathering and monitoring skills
    • Judgment and decision-making ability
    • Initiative
    • Well Dressed Daily
    • Clean Work Ethics
    • Confidentiality
    • Team member


    • Administrative Assistant or Executive Assistant: 2 years REQUIRED

    Education REQUIRED:

    • Associate's and or Bachelor's PREFERRED


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